Personnel Policies, Forms, and Union Contracts

The City of South Portland has adopted various polices impacting the rights and responsibilities of all employees, covering numerous City-wide issues, all available for download from this page.  Note that individual departments may have adopted policies and procedures specific to their department that are not included on this page.  Please contact Human Resources, or the respective City department, for further information.


Union Contracts:

AFSCME – Parks and PW    07/01/2018 - 06/30/2021

Fire Command                      07/01/2018 - 06/30/2021

Fire Fighters                         07/01/2018 - 06/30/2021

Police Command                  07/01/2018 - 06/30/2021

Police Patrol                         07/01/2018 - 06/30/2021

Dispatch                               07/01/2013 - 06/30/2016

Telecommunicators               07/01/2018-06/30/2020

City Policies:

Non-Union Personnel Policy - Amended March 2021

City-Wide Policy – date last updated

Internet/E-mail Policy

Social Media Policy

Harassment Policy

Family Medical Leave Policy

Service Animal Policy - December 2016

Drug Testing Policy - Command

Drug Testing Policy - Patrol

Employment Forms:

Address Change Form

Application for Employment -You will need Adobe Acrobat Reader to fill out this form.


First Report of Injury Form

Education Reimbursement Form

Training Reimbursement Form

Mileage Reimbursement Form