Request a Record
Maine law limits access to certified vital records to individuals named on the record, their spouse, registered domestic partner, descendants, parents or guardians, or their designated attorney, federal/state/local government, or genealogist or agent. You must show proof of a direct and legitimate interest in order to obtain this record. Click here for a list of who can obtain a record. You may purchase a certified copy of a death record online, in person or through the mail. The event had to have occurred in South Portland.
Death certificates may be purchased in person at the Clerk's office during normal business hours. No appointment is needed. Please bring ID along with proof of relationship (as needed).
To order a certified copy of this record through the mail, please click here to print a request form or write us a letter including the following information:
- Full name of the deceased
- Date of death
- Photocopy of proof of your identity (include a copy of proof of relationship, as needed)
- Your name, mailing address and telephone number
- Number of copies ordering
- Please include a self-addressed stamped envelope
You may now order and purchase a certified copy of a death certificate online. Record requests will be fulfilled within two business days and mailed to the address provided. You must possess a valid U.S. Driver's License to order through this service. Click here to order a death certificate online. **Please ensure your record is on file in South Portland prior to using the online request system!** The event had to have occurred in South Portland.
The cost is $15 for the first certified copy and $6 for each additional certified copy of the same record, ordered at the same time. Make checks payable to the City of South Portland. Please do not send cash in the mail. The City Clerk's office accepts debit and credit card payments subject to fees. Online orders are subject to additional processing fees. Non-certified copies are $3.
Note: Death certificates cannot be faxed or e-mailed.
Are your documents leaving the country? If so, you may need an apostille. Click here for more information.