Name of Body:  City Council
Tentative Agenda for the Meeting of:  May 18, 2015
Meeting Begins:  7:00 P.M.
Location:  City Hall Council Chambers

 

Documents are Adobe PDF files. Agenda

A.        Acceptance of Minutes

B.        Communications from City Manager

C.        Petitions and Communications

Attendance Reports

Board of Appeals
Board of Assessment Review

Civil Service
Community Development Advisory Committee

Conservation Commission

Economic Development Committee

Energy and Recycling

Planning Board

Committee Reports & Minutes

Conservation Commission 2014 Annual Report
Board of Appeals Minutes 02-25-15
Civil Service Minutes 03-25-15
Economic Development Committee Minutes 01-14-15
Economic Development Committee Minutes 02-25-15
Economic Development Committee Minutes 03-05-15
Economic Development Committee Minutes 07-16-14
Economic Development Committee Minutes 09-17-14
Economic Development Committee Minutes 11-19-14
Energy and Recycling Minutes 03-18-15

Department Reports

Code Enforcement Occupancy Permits 04-15
Fire Department 04-15

D.        Appointment Calendar

1.   ORDER #35-14/15– Board of Assessment Review, District Five (Fox), for an unexpired term which expires on 12/31/16. Postponed since 10/20/14.  Passage requires majority vote.

2.   ORDER #84-14/15 – Energy & Recycling Committee, At Large (Blake), apponint Greg Norton for an unexpired term which expires on 5/5/17. Postponed since 02/18/15. Passage requires majority vote.

3.   ORDER #86-14/15 – Conservation Commission, District Two (Smith), for an unexpired term which expires on 11/20/17. Postponed since 02/18/15. Passage requires majority vote.

4.   ORDER #89-14/15 – Civil Service Commission, District Three (Linscott), for an unexpired term which expires on 03/01/19. Postponed since 03/02/15.  Passage requires majority vote.

5.   ORDER #108-14/15 – Planning Board, District Three (Linscott), for a term which expires on 04/01/18. Postponed since 04/06/15.  Passage requires majority vote.

6.   ORDER #114-14/15 – Conservation Commission, District One (Morgan), for an unexpired term which expires on 3/3/18. Postponed on 4/22/16.  Passage requires majority vote.

7.   ORDER #121-14/15 – Energy & Recycling Committee, District One (Morgan), for a term which expires on 05/05/18.  Passage requires majority vote.

8.   ORDER #123-14/15 – Energy & Recycling Committee, District Two (Smith), for a term which expires on 05/05/18.  Passage requires majority vote.

9.   ORDER #126-14/15 – Civil Service Commission, District Two (Smith), for an unexpired term which expires on 03/01/20. Passage requires majority vote.

E.        Consent Calendar

10.   SIGN PERMIT – South Portland Farmers Market Association is requesting to place an informational sign on the corner of Ocean and Broadway.  Postponed on 04/06/15.  Passage requires majority vote.

F.        Citizen Discussion (First Part)

G.        Public Hearings and Action

H.        Action on Old and New Business

11.   ORDER #130-14/15 – Accepting miscellaneous donations. Passage requires majority vote.

12.   ORDER #131-14/15 - Setting the time for opening the polls for the June 9, 2015 School Budget Referendum Election.  Passage requires majority vote.

13.   ORDER #132-14/15 – Authorizing the City Manager to sign an amended lease agreement with Impala, LLC to lease a portion of its property located at 586 Westbrook Street for use as a community resource center.  Passage requires majority vote.

14.   ORDER #133-14/15 – Award of Bid #26-15 to South Portland Sailing, of South Portland, ME, for the ability to run its sailing school at the Municipal Pier and Floats in Thomas Knight Park.  Passage requires majority vote.

15.   RESOLVE #5-14/15 – That $17,710,943 be authorized to be expended for Regular Instruction.  Passage requires majority vote.

16.   RESOLVE #6-14/15 - That $8,493,047 be authorized to be expended for Special Education. Passage requires majority vote.

17.   RESOLVE #7-14/15 - That $319,217 be authorized to be expended for Career and Technical Education. Passage requires majority vote.

18.   RESOLVE #8-14/15 - That $806,112 be authorized to be expended for Other Instruction. Passage requires majority vote.

19.   RESOLVE #9 -14/15 - That $3,687,869 be authorized to be expended for Student and Staff Support. Passage requires majority vote.

20.   RESOLVE #10-14/15 - That $1,344,265 be authorized to be expended for System Administration.  Passage requires majority vote.

21.   RESOLVE #11-14/15 - That $2,387,484 be authorized to be expended for School Administration. Passage requires majority vote.

22.   RESOLVE #12-14/15 - That $1,859,452 be authorized to be expended for Transportation and Buses.  Passage requires majority vote.

23.   RESOLVE #13 -14/15 - That $4,143,326 be authorized to be expended for Facilities Maintenance. Passage requires majority vote.

24.   RESOLVE #14 -14/15 - That $4,918,980 authorized to be expended for Debt Service and Other Commitments.  Passage requires majority vote.

25.   RESOLVE #15-14/15 - That $423,109 be authorized to be expended for All Other Expenditures. Passage requires majority vote.

26.   RESOLVE #16 -14/15 - That $35,174,906.70 be appropriated for the total cost of funding public education from pre-kindergarten to grade 12 as described in the Essential Programs and Services Funding Act and that $29,992,205.34 be raised as the City's contribution to the total cost of funding public education from pre-kindergarten to grade 12 as described in the Essential Programs and Services Funding Act in accordance with the Maine Revised Statutes, Title 20-A, section 15688. Passage requires majority vote.

Explanation: The City's contribution to the total cost of funding public education from pre-kindergarten to grade 12 as described in the Essential Programs and Services Funding Act is the amount of money determined by state law to be the minimum amount that the municipality must raise in order to receive the full amount of State dollars.

27.   RESOLVE #17-14/15 - That $4,190,900 be raised and appropriated for the annual payments on debt service previously approved by the voters for non-State-funded school construction projects and non-State-funded portions of school construction projects in addition to the funds appropriated as the local share of the City's contribution to the total cost of funding public education from pre-kindergarten to grade 12. Passage requires majority vote.

Explanation: Non-State-funded debt service is the amount of money needed for the annual payments on the City’s long-term debt for major school construction projects that are not approved for state subsidy.  The bonding of this long-term debt was previously approved by the voters of the City as follows:

SPHS Auditorium/Cafeteria Construction, approved by voters on November 8, 1994.
Elementary Schools Construction and Renovation, approved by voters on November 6, 2001.
South Portland High School Addition and Renovation, approved by voters on November 2, 2010.

28.   RESOLVE #18-14/15 - That $5,120,085.66 be raised and appropriated in additional local funds, which exceed the State’s Essential Programs and Services Allocation model by $4,339,799.49 as required to fund the budget recommended by the Board of Education.  Passage requires majority vote.

The Board of Education recommends $5,120,085.66 for additional local funds and gives the following reasons for exceeding the State’s Essential Programs and Services funding model by $4,339,799.49.

Pension Obligation Debt Service, approved by voters November 4, 2003
Co-curricular/athletic costs not recognized by EPS
Maintaining/Staffing two small Middle Schools rather than one
Staffing for Nursing Services greater than acknowledged by EPS
Maintaining/Staffing five small Elementary Schools rather than four
Class Size Targets less than State standard
Purchase of two 88 passenger school buses
Payment of one-half of MLTI iPad lease payments
Capital Improvement Projects for Mahoney, Memorial and SPHS approved by voters on June 9, 2009

Explanation:   The additional local funds are those locally raised funds over and above the municipality’s local contribution to the total cost of funding public education from pre-kindergarten to grade 12 as described in the Essential Programs and Services Funding Act and local amounts raised for the annual payment on non-State funded debt service that will help achieve the school department budget for educational programs.

29.   RESOLVE #19-14/15 - That the Board of Education be authorized to expend $46,093,804 for the fiscal year beginning July 1, 2015 and ending June 30, 2016 from the municipality’s contribution to the total cost of funding public education from pre-kindergarten to grade 12 as described in the Essential Programs and Services Funding Act, non-State funded school construction projects, additional local funds for school purposes under the Maine Revised Statutes, Title 20-A, section 15690, unexpended balances, tuition receipts, state subsidy and other receipts for the support of schools. Passage requires majority vote.

30.   RESOLVE #20-14/15 - That the City of South Portland will appropriate $20,000 for Adult Education and raise $20,000 as the local share; with authorization to expend any additional, incidental, or miscellaneous receipts in the interest and for the well-being of the adult education program. Passage requires majority vote.

31.   RESOLVE #21-14/15 - That the City of South Portland will raise and appropriate $415,000 in additional local dollars in support of the food service program. Passage requires majority vote.

32.   RESOLVE #22-14/15 - That the Board of Education be authorized to expend such other sums as may be received from state and federal grants or programs or other sources during the fiscal year for school and/or adult education purposes provided that such grants, programs or other sources do not require the expenditure of other funds not previously appropriated. Passage requires majority vote.

I.          Citizen Discussion (Second Part)

J.         Councilor’s Round Robin

K.        Executive Session

Note:   Items may be added to or deleted from the tentative agenda.  Copies of amended agenda may be obtained from the City Clerk.  Amendments, if any, appear on attachments to the tentative agenda.

In the event the Council determines that it may not reach all agenda items by 11:00 P.M., it may postpone some items to a subsequent meeting.  Postponement is not required, and the Council may take up agenda items after 11:00 P.M.  Any items postponed to the next meeting will normally be scheduled ahead of subsequently scheduled agenda items.