City Clerk's Office
The City Clerk’s office is responsible for keeping and providing copies of all city records and issuing licenses and permits and organizing elections. The staff also posts all material provided to the City Council for meetings and workshops on the city website.
How We Can Help You:
The City Clerk’s office provides:
- Birth, Marriage and Death Certificates
- Business Licenses
- Garage Sale Permits
- Dog Licenses
- Hunting/Fishing Licenses
- Elections and Voter Registration
- Marriage Licenses and Ceremonies
- Notary and Dedimus Justice Services *** Notary & Dedimus Justice Services are $3.00.
- City Ordinances
- City Maps
New residents are invited to call or stop in the Clerk’s Office to obtain street maps of the city and the Greenbelt Walkway, the latest South Portland Parks and Recreation Guide, Transfer Station fees and schedule, Bus Schedules, a copy of the Resident's Guide to City Services, and other useful information.
Looking to pay taxes or register a vehicle?
The South Portland City Clerk's Office does not handle tax payments or auto/boat registration and excise payments. For Tax Payments/Vehicle Registration, please visit the Treasury Office.
The City Clerk's office publishes the South Portland Community Newsletter on the first and third Friday of each month. The newsletter is sent via e-mail and contains information about City sponsored events and local non-profits. If you would like to subscribe to receive the community newsletter, click here.
25 Cottage Road
South Portland, ME 04106
Phone number: (207) 767-7601
Fax number: (207) 767-7620
- Emily Carrington, City Clerk
- Jessica Hanscombe, Deputy Clerk
- Karen Morrill, Assistant Clerk
- Alice Kelley, PT Assistant City Clerk
- Tina Weden, PT Assistant City Clerk
Monday-Friday 8 a.m. - 4:30 p.m.
(Marriage licenses only until 4:00 p.m.)
Thursday evenings until 6:30 p.m.
(Marriage licenses only until 6:00 p.m.)
The City is very proud of the numerous community events that take place here in South Portland. Residents or local groups planning an event are required to submit an event application that needs to be completed and turned into the Clerks' office. This would be used for Run, Walks, Cycles, Swims, Parades and any other event that would take place on City Property. This application is also used for Street Closures for Neighborhood Block Parties. This application is reviewed by Code Enforcement, Fire, Parks, Police, Public Works and the Transportation Department. Any event that requires a street or intersection closure will need City Council authorization. The Event group, which consists of all the departments listed above, is always willing to meet with any group interested in hosting an Event here in South Portland. Contact the Licensing Administrator if you have questions.
Boards & Committees
One way to serve your community is to volunteer to be on one of the boards or committees in the City. It is a wonderful opportunity to make contact with other civic-minded individuals and to be able to make a positive impact in the municipality. Click here to view the Boards and Committees and submit your application. To learn more about city boards and committees, please call the City Clerk at 767-7601.