City Clerk's Office

City Hall - 25 Cottage Road

Monday-Friday 8 a.m. - 4:30 p.m.
( Marriage Licenses only until 4:00 p.m.)
Thursday evenings until 6:30 p.m.
(Marriages only until 6:00 p.m.)

Phone number: 207-767-7601
Fax number: 207-767-7620


Emily Carrington, City Clerk

Karen Morrill, Assistant Clerk
Jessica Hanscombe, Deputy Clerk
Alice Kelley, PT Assistant City Clerk
Tina Weden, PT Assistant City Clerk

How The City Clerk's Office Can Help You:

The City Clerk’s office is responsible for keeping and providing copies of all city records and issuing licenses and permits and organizing elections. The staff also posts all material provided to the City Council for meetings and workshops on the city website.

The City Clerk’s office provides:

New residents are invited to call or stop in the Clerk’s Office to obtain street maps of the city and the Greenbelt Walkway, the latest South Portland Parks and Recreation Guide, Transfer Station fees and schedule, Bus Schedules, and other useful information.


The City is very proud of the numerous community events that take place here in South Portland.  Residents or local groups planning an event are required to submit an event application that needs to be completed and turned into the Clerks' office.  This would be used for Run, Walks, Cycles, Swims, Parades and any other event that would take place on City Property. This application is also used for Street Closures for Neighborhood Block Parties. This application is reviewed by Code Enforcement, Fire, Parks, Police, Public Works and the Transportation Department.   Any event that requires a street or intersection closure will need City Council authorization.  The Event group, which consists of all the departments listed above, is always willing to meet with any group interested in hosting an Event here in South Portland.  Contact the Licensing Administrator if you have questions. 

One way to serve your community is to volunteer to be on one of the boards or committees in the City. It is a wonderful opportunity to make contact with other civic-minded individuals and to be able to make a positive impact in the municipality. Click here to view the Boards and Committees and submit your application. To learn more about city boards and committees, please call the City Clerk at 767-7601.